---
title: "Activity Tracker"
slug: "activity-tracker"
status: "update"
updated: 2026-07-14T21:31:07Z
published: 2026-07-14T21:31:50Z
canonical: "support.eduphoria.net/activity-tracker"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.eduphoria.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Activity Tracker

The Activity Tracker provides interactive views of evaluator tasks. Here, you can view evaluation process tasks by alert status and identify actions that need attention. You can also filter and sort columns within the table to drill down to the needed information.

Select **Activity Tracker** under the Manage section of the main menu.

![Menu displaying options with 'Activity Tracker' highlighted for user management.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/activity tracker nav bar.png)

The Activity Tracker consists of two tabs:

- **My Incomplete Items** displays all in-progress tasks that are assigned to you and require action.
- **All Evaluation Activity** contains all tasks.

Users can filter the lists by Status, Due Date, Processes, Tasks, Staff Names, and by name search.

![Activity tracker showing a list of incomplete items and an All Evaluation Activity tab.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/Activity Tracker home(1).png)

> [!NOTE]
> **Note:** Districts must set up processes to include due dates. This ensures that goals and documents are accessible according to a district’s evaluation processes. Tasks in the evaluation process that have not been assigned a due date or do not have a set required number appear with a status of **N/A**.

## My Incomplete Items

All evaluators can access the **My Incomplete Items** tab. Users who do not conduct evaluations do not see the My Incomplete Items tab.

My Incomplete Items alerts the evaluator to any assigned item that requires action. For example, if a staff member cannot view a document, the action item alerts the evaluator to select **Let Staff View** on the document. If signatures are allowed, My Incomplete Items indicates whether a signature is required.

![Overview of incomplete items with due dates and actions.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/my incomplete items alerts(1).png)

Actions to take from the **Incomplete Items** tab include viewing a submitted goal or signing a document. If no action is required, the tile displays the **On Track** message.

![Overview of student growth goals with overdue and on track status indicators.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/Activity Tracker My incopmlete items status image.png)

**Remind Staff Member** opens a window displaying the **Status** of an evaluation document. Check the status to determine the staff member’s next steps.

![A button to remind a staff member to complete an evaluation document.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/remind staff member.png)

Evaluators can select **Email Staff Member** to notify a staff member to complete an action. A document or goal is only completed in the **All Evaluation Activity** table or **My** **Incomplete Items** when all steps are complete.

![Button to email a staff member to remind them about evaluation documents.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/email staff member.png)

### Document Status Steps

- **Reflection** – Unsubmitted > Submitted > Viewed > Signed
- **Walkthrough** – Created > Made Viewable > Viewed > Signed (only if signature is enabled)
- **Observation** – Created > Made Viewable > Viewed > Signed (only if signature is enabled)
- **Evaluation** – Created > Made Viewable > Viewed > Signed (only if signature is enabled)
- **Summative** – Created > Made Viewable > Viewed > Signed (only if signature is enabled)

> [!NOTE]
> **Note:** If **Electronic Signature** is not enabled, the document is considered complete after the staff member views it.

### Goal Status Steps

- **Professional Goal** – Unsubmitted > Submitted > Approved > Completed > Archived
- **Student Growth Goal** – Unsubmitted > Submitted > Approved > Completed > Archived

## All Evaluation Activity

Anyone who can conduct or view evaluation activity can view the **All Evaluation Activity** table. Users can filter and sort columns within the table to find information.

> [!TIP]
> **Tip:** Administrators can also filter the table by school or include all schools.

![Activity tracker showing all evaluation activity for staff members across all schools.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/all evaluation activity.png)

Establishing due dates and the required number of tasks in a process drives the table. Learn more about [building a new process](/v1/docs/building-a-new-professional-process) in Strive.

![Overview of self-assessment and goal setting tasks with due dates and required forms.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/t-pess steps and tasks(1).png)

Once due dates and the required number of tasks are set for a process under Process Management, a **Status** column appears in the table for each task. The **Status** updates continually to different alerts as tasks approach the set due dates.

### Statuses

- **On Track** – Shows items in compliance
- **At Risk** – Displays 14 days before the due date
- **Overdue** – Displays past the due date and beyond
- **N/A** – Appears when there is no set due date or required number

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/29125446631575.png)

### Tips for Filtering All Evaluation Activity

- Select one **Process** to focus on one group.
- Select one **Task** at a time to focus on one specific task.
- Select an individual **Staff Name** to view the status of all tasks in the **Evaluation Process** for that staff member.
- Adjust dates to narrow the window for **Statuses**.
- Select multiple filters to narrow the information:
  - **Process** + **Task**
  - **Dates** (Next 2 weeks) + **Process**