---
title: "Archiving Documents"
slug: "archive-documents"
updated: 2025-04-23T14:19:54Z
published: 2025-04-23T14:19:54Z
canonical: "support.eduphoria.net/archive-documents"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.eduphoria.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Archiving Documents

Formspace administrators can archive the documents they manage to make them non-viewable for other staff members. Archived documents are removed from the document list in the Manage tab and they cannot be edited. After a document is archived, no more reports can be run on that specific document.

If the district has enabled **Personal Surveys** so that staff can create their own surveys (see [**General Options**](/v1/docs/set-general-options)), then all users can archive their own personal surveys they create.

## **Archiving a Document**

1. Select the **Manage** tab.
2. Select the document you wish to archive.
3. Use the menu on the far right to change the document status from Active to **Archive** using the drop-down list.
4. The following message will appear in a pop-up box: “Click OK to archive this document. Archived documents appear at the bottom of the editor tree."
5. Select **OK**.

![FS8.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/fs8.png)

## **Accessing an Archived Document**

To access an archived document, you must be an administrator in Formspace.

1. Select the **Manage** tab.
2. Select **Management.**
3. Select **Archived Documents**. (This option only appears if you have the ability to view archived documents. Learn more about [roles and rights.](/v1/docs/roles-and-rights))
4. Choose which documents you want to view from the drop-down list provided. This list varies based on your Formspace roles and rights.

![FS9.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/fs9.png)

After accessing the archived document, you can do the following:

- View and print the document by clicking in the **View the Document** button and then the print icon when the document opens in the new window.
- Unarchive the document by clicking on the **Unarchive Document** button in the top toolbar.
- Delete the document by clicking on the **Delete** icon.

![FS10.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/fs10.png)