---
title: "Assigning Student Forms (for Texas Districts)"
slug: "assigning-student-forms"
updated: 2026-03-26T20:30:24Z
published: 2026-03-26T19:59:58Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.eduphoria.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Assigning Student Forms (for Texas Districts)

![Feature specific to Texas school districts highlighted for user awareness and information.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/Knowledge Base - Texas banner(5).png)

**Student Forms** and corresponding sub forms are added and edited from the **Forms** tab on the**Student’s Profile**.

## **Assigning a Form to a Student Profile**

**Step 1:** Either refine through a student from a test or search for the student on the **Student Profile** table in **Aware**.

![student table filters.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/16646903982103.png)

**Step 2:** Select the **Forms** tab on the student’s profile.

**Step 3:** Click **Add Form**.

![add form.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/16646913096983.png)

A list will appear divided by form category, then primary form, and then sub form. Users can add any form more than once. For each form added, you will see the form title, description, assigner, and date of assignment. Users with assigned rights can [fill out the form](/v1/docs/using-student-forms).

## **Viewing Student Forms**

Under **Profiles** in **Aware**, users can filter students by **Form** to view a list of students with a particular form assigned to them.

![student profile filter by forms.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/16646903986199.png)

Select the student’s name, and click on the **Forms**tab on the **Student Profile** to view the form.

![view form.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/16646903987863.png)

## **Attaching a Document to Student Profiles**

Anyone who has access to a student’s profile can add a document to a student.

**Step 1:**To attach a document, click **Attach Document**.

![attach_document.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/7608499537943.png)

**Step 2:**Click **Browse** to select the file to upload.

**Step 3:**Title the document and enter a description if desired.

**Step 4:**Select a date that will be associated with the document, such as the date you created the document.

**Step 5:**Click **Upload**.

![choose_file_to_upload.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/7608545604247.png)

The document will appear under **Portfolio Items** and can be viewed by clicking **View** or deleted by selecting **Delete**.

![view_or_delete_form.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/7608547551639.png)

## **Mass Assigning a Form**

Anyone with the **Data Administrator** or **Student Forms Administrator** roles can mass assign forms to students, provided they also have the **Assign Student Forms** right.

**Step 1:** Select **Assign Form to Students** from the **Students Settings** gear in **Aware**to mass assign or fill in default values on a form for a group of students.

![Menu displaying an option for assigning forms to students.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/assign forms to students.png)

Then click **Next**.

![assign form to students wizard.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/16646903997847.png)

**Step 2:**Select the desired form and assignment method. A **District Form** is available to users district-wide. A **School Form** is only available to users on a specific campus.

Choose from one of the following methods for adding a form to a student:

- The **Only add to new students** method will assign the form only to students who do not already have the form.
- The **Replace any existing form** method will automatically archive the existing form (if the form has been previously assigned to a student) and add a new form.
- The **Add as a new form to all students** method will assign the form to all students designated, regardless if they already have the form.

Choose a **Student Selection Option**. Users can either upload a file of students or select from their Monitor Groups.

Once you have made your selections, click **Next**.

![form methods.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/16646903999895.png)

**Step 3:**If you selected **Upload File of Students**, create a **TXT** file with student ID numbers. Remove any column headers. See the example file below.

![student_ids_spreadsheet.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/7608605182999.png)

Browse for the file and click the **Upload** button.

If you selected **Choose From My Monitor Groups**, click on which **Monitor Group** you want to mass assign a form, then click **Load Selected Monitor Group**.

![choose_from_my_monitor_groups.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/7609878119831.png)

> [!NOTE]
> **Note:**The selected Form Template’s assignment settings, the SIS data for the student, and your User Rights affect which students within the group will be assigned a form.

**Step 4:**No matter which **Student Selection Option** you chose, the students’ ID numbers and names will appear under **Found Students**. Click **Next**.

![found_students.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/7609880299927.png)

**Step 5:**Complete the default values for the form. Once a user has assigned the form, they can customize the form for each student. Click **Next** and **Finish**. Users can view the form under the student’s profile on the **Forms** tab.

![form_on_student_s_profile.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/7608616734231.png)