---
title: "Creating a New Conference"
slug: "creating-a-new-conference"
updated: 2025-05-20T22:29:58Z
published: 2025-05-20T22:29:58Z
canonical: "support.eduphoria.net/creating-a-new-conference"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.eduphoria.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Creating a New Conference

Users with the assigned right to **Manage Conferences** can create conferences, set session locations, [assign contributors](/v1/docs/adding-a-conference-contributor), and manage events. Conferences can be single- or multi-day events containing multiple sessions at multiple locations, including virtual meeting areas.

## **Quick Guide**

1. Select **Catalog** and then **Manage Conferences**.
2. Select **Create Conference**.
3. In **Conference Details**, enter the name of your conference.
4. Set your conference’s **Start Date** and **End Date** using the calendar options.
5. Use **Session Locations** to set the conference location. **Session Locations** are pulled from the pre-created list under **Settings** > **Professional Learning Setup** > **Training Locations**.
6. Add **Learning Tracks** to create filtering categories that help conference participants find personalized content.
7. Select **Contributors** from a list of team members who can assist with managing the conference. Both conference managers and contributors may take attendance and grant credit after a conference starts. Conference managers and contributors can edit sessions once a conference starts and can continue to make edits up to five days after a conference ends.

## **Illustrated Guide**

**Step 1:** In **Strive**, select **Catalog** and then **Manage Conferences**.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/29194359864343.png)

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/29194395377175.png)

**Step 2:** Select **Create Conference**.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/29194395383063.png)

**Step 3:** In **Conference Details**, enter the name of your conference.

**Step 4:** Set your conference’s **Start Date** and **End Date** using the calendar options.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/29194395385111.png)

**Step 5:** Use **Session Locations** to set the conference location. **Session Locations** are pulled from the pre-created list under the **Workshop Settings** gear > **Workshop Setup** > **Training Locations**.

**Step 6:** Add **Learning Tracks** to create filtering categories that help conference participants find personalized content.

**Step 7:** Select **Contributors** from a list of team members who can assist with managing the conference. Both conference managers and contributors may take attendance and grant credit after a conference starts. Conference managers and contributors can edit sessions once a conference starts and can continue to make edits up to five days after a conference ends.

## **Session Locations**

The **Session Locations** setting pulls from **Training Locations**.

**Step 1:** Select **Settings** from the main menu.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/29194395388055.png)

**Step 2:** On the Settings screen, select **Professional Learning Setup**.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/29194395392023.png)

**Step 3:** Choose **Training Locations** from the Professional Learning Setup menu.

All locations appear in a list. Choose one of these locations to begin planning the conference.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/29194395399319.png)

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/29194395403415.png)

Selecting specific **Session Locations** creates a smaller pool of rooms to choose from when [planning individual sessions](/v1/docs/adding-sessions-to-a-conference). The list is limited only to the selected rooms in the **Conference Details**.

**Maximum Seating** values from the **Training Location** settings are shown in the session builder to help determine audience size per session.

## **Learning Tracks**

Learning Tracks categorize and define individual sessions using tags. Attendees can filter content in the schedule builder based on the tags.

- Add a Learning Track by entering a tag in the **Add a Learning Track** field, then hit **Enter**.
- Remove a tag by clicking the **X**.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/29194395407127.png)

In a created session, **Learning Tracks** appear for selection to tag the session. Select **Learning Tracks** to associate them with individual sessions.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/29194395410583.png)

## **Attendee View**

In the conference schedule, attendees can enroll in desired sessions by selecting **Learning Track** checkboxes, which will filter and sort sessions associated with that track.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/29194395414935.png)