---
title: "Creating a New Reporting Calendar"
slug: "creating-a-new-reporting-calendar"
updated: 2026-05-28T21:17:14Z
published: 2026-05-28T21:17:14Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.eduphoria.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Creating a New Reporting Calendar

After [creating the instructional calendar](/v1/docs/creating-instructional-calendar), a system administrator must then establish the reporting calendar for use in Aware. The reporting calendar determines when terms change to the second term, third term, and summer school.

The reporting calendar also influences the roster import process. The roster tool automatically sets the term to display if active rosters are imported outside the reporting calendar’s Start and End Dates. Teachers see incoming students once the roster data for the new school year begins importing, and they continue to see rostered students after the end of school.

> [!WARNING]
> **Caution:** Keep the following details in mind as you set up your reporting calendar:
> 
> - Ensure you enter the year correctly and that all date ranges are sequential.
> - Establish the term dates on the correct first date and end the term the day before the next term starts, leaving no gaps for weekends or breaks.
> - On any day the calendar is not active (e.g., during instructional breaks or weekends), teachers cannot view student information.

## Quick Guide

1. Select **School Calendars** ( calendar_month ) in Management.
2. Locate the instructional calendar to which you want to add a reporting calendar.
3. Select **New Reporting Calendar** in the top toolbar.
4. Name your reporting calendar, and then set the number of terms and cycles.
5. Click **Finish** when complete.
6. Set up the Start and End Dates for each cycle, and remember to leave no gaps for weekends or breaks.

## Illustrated Guide

**Step 1:**Select **School Calendars** ( calendar_month ) in Management.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/school calendars(2).png)

**Step 2:**Locate the instructional calendar to which you want to add a reporting calendar. Typically, you would select your most recent instructional calendar.

![List of school instructional calendars with highlighted 2025-26 option.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/select instructional calendar.png)

**Step 3:**Select **New Reporting Calendar** in the top toolbar.

![An instructional calendar, highlighting the New Reporting Calendar option.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/new reporting calendar.png)

**Step 4:** Name your reporting calendar, and then set the number of terms and cycles.

> [!TIP]
> **Tip:** A term is the period of time set by your district. Typically, a semester is considered as two terms but the number of terms could vary for your district. A cycle is a grading period during the term. If you set the number of terms to two and cycles to three, you're setting six total grading periods across the school year.

![name_reporting_calendar.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/8248816741143.png) ![terms_reporting_calendar.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/8248848996375.png) ![Input form for reporting calendar with the number of cycles per term.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/reporting calendar cycles(2).png)

**Step 5:**Click **Finish** when complete.

![Completion message for the New Reporting Calendar with a highlighted Finish button.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/finish creating reporting calendar.png)

**Step 6:**Set up the Start and End Dates for each cycle, and remember to leave no gaps for weekends or breaks.

![Reporting calendar with start and end dates for six grading cycles listed.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/reporting calendar.png)

You can locate your reporting calendar by selecting the **Plus** icon ( add ) next to the instructional calendar. Select the **Minus** icon ( remove ) to hide the reporting calendar.

![List showing a reporting calendar attached to an instructional calendar.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/reporting calendar location.png)