---
title: "Creating Monitor Groups"
slug: "creating-and-managing-monitor-groups"
updated: 2025-11-07T21:59:36Z
published: 2025-11-07T21:59:36Z
canonical: "support.eduphoria.net/creating-and-managing-monitor-groups"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.eduphoria.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Creating Monitor Groups

Individual teachers, school-level administrators, and district-level administrators can create monitor groups. Monitor groups are custom student groups based on shared needs, programs, or instructional goals. When a monitor group is created at the school- or district- level, teachers of the students in the group can automatically view the monitor group. However, teachers can only see the students they teach, not all students in the group.

You can create a monitor group in three ways: [1) from a data view](/v1/docs/creating-and-managing-monitor-groups#option-1-data-view), [2) from the Monitor Groups table](/v1/docs/creating-and-managing-monitor-groups#option-2-from-the-monitor-groups-table), or [3) by uploading a file of student IDs](/v1/docs/creating-and-managing-monitor-groups#option-3-upload-student-ids).

## Option 1: Creating a Monitor Group From a Data View

Follow these instructions to create a monitor group from a data view.

**Step 1:**[Create a new data view](/v1/docs/editing-views) or select a test from [**Quick Views**](/v1/docs/accessing-data-analysis-in-quick-views-and-data-views-bank).

**Step 2:**Click on the **Individual Student Level** icon to view a list of students.

![individual student level icon.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/17012488546071.png)

**Step 3:**[Edit the view](/v1/docs/editing-data-views-as-a-teacher) to include the students that need to be in the monitor group.

**Step 4:**Select **Add to Group**.

![add to group.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/17012488547991.png)

**Step 5:**Follow the instructions in the wizard to create a new monitor group or add to an existing group.

![Monitor Groups Add Students.jpg](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/21916661300759.png)

> [!NOTE]
> **Note:** To select large numbers of students, press the shift key, click on the first student, scroll down, and click on the final student you want added to the group.

## Option 2: Creating a Monitor Group From the Monitor Groups Table

You can create a monitor group by selecting students directly from a table.

**Step 1:**Select **Monitor Groups** from the **Students**section of the main menu.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image(740).png)

**Step 2:**Select **Create Monitor Group**.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image(741).png)

**Step 3:**Enter a **Title**, **Description** (optional), and an access **Level** for the monitor group. Then, select **Continue**.

For teachers, the Level is always set to Personal. Teachers cannot create monitor groups for other users.

Administrators who create the monitor group must set the level to one of the following:

- **District**- Anyone in the district with access to students in the monitor group can view the group. Users will only see students they have access to.
- **Campus**- Anyone on the campus with access to students in the monitor group can view the group. Users will only see students they have access to.
- **Personal**- Only the creator of the monitor group can access and edit the group.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image(744).png)

**Step 4:**Choose the **Select students from a table** option to add students to the monitor group and select **Continue**.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image(745).png)

**Step 5:**Filter the table and select students by clicking checkboxes.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image(747).png)

**Step 6:**Preview selected students in the side panel and then select **Apply & Create** to finish.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image(748).png)

> [!NOTE]
> **Note:** The side panel is hidden if you add more than 10,000 students to a monitor group.

## Option 3: Creating a Monitor Group By Uploading Student IDs

Finally, you can create a monitor group by uploading a **TXT** file of student IDs.

**Step 1:**Select **Monitor Groups** from the **Students**section of the main menu.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image(740).png)

**Step 2:**Select **Create Monitor Group**.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image(741).png)

**Step 3:**Enter a **Title**, **Description** (optional), and an access **Level** for the monitor group. Then, select **Continue**.

For teachers, the Level is always set to Personal. Teachers cannot create monitor groups for other users.

Administrators who create the monitor group must set the level to one of the following:

- **District**- Anyone in the district with access to students in the monitor group can view the group. Users will only see students they have access to.
- **Campus**- Anyone on the campus with access to students in the monitor group can view the group. Users will only see students they have access to.
- **Personal**- Only the creator of the monitor group can access and edit the group.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image(744).png)

**Step 4:**Choose the **Upload students from a file** option to add students to the monitor group.

Select **Choose File** to open a file manager window and then locate and select your TXT file. If your file manager is already open, you can drag and drop the TXT file from its location on your device.

When the file is ready, the Continue button becomes available. Review the name of the file and then select **Continue** to complete the upload.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image(749).png)

> [!NOTE]
> **Note:** In some cases, you might receive an error code for certain student IDs that exist in the file. Errors indicate duplicated IDs, not found IDs, or IDs that you do not have access to. You can continue creating the group even if these errors occur.

**Step 5:** Review the table of student names after you have uploaded the file. You can filter and select additional students from the table if desired. Use the checkboxes to add names, then select **Apply & Create** to finish.