---
title: "Creating Student Access Lists"
slug: "creating-student-access-lists"
updated: 2026-02-25T20:11:23Z
published: 2026-02-25T20:11:23Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.eduphoria.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Creating Student Access Lists

**Student access lists** allow rostered teachers access to custom lists of students. This feature can also be used to allow any user with an Eduphoria account to create a custom list of students for analysis. This is useful for co-teachers, special education personnel, 504 and ESL coordinators, or other non-rostered personnel who need access to group or individual student data. Learn more about using [data analysis with student access lists](/v1/docs/data-analysis-with-student-access-lists).

## **Quick Guide**

1. Navigate to the **Students** **Settings** gear ( settings ) in **Aware**.
2. Select**Create Student Access List**to open the creation modal.
3. Click **Next** to continue.
4. Select **Create a new student access list** or **Add to an existing student access list**. Click **Next** to continue.
5. Select the school for the list. A student access list can only be created for a specific school.
6. Select a name for the list. Add a description if desired.
7. Add students by searching for their name, ID number, course code, course name, teacher name, or teacher email. Alternatively, upload a CSV file that includes columns for Last Name, First Name, and LocalID.
8. Click**Next,**then click**Finish.**

## **Illustrated Guide**

**Step 1:**Navigate to the **Students** **Settings** gear ( settings ) in **Aware**.

![Overview of assessment tools and recent test analysis options in Aware Premium interface, with the Students Settings gear highlighted.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/students settings gear(2).png)

**Step 2:**Select**Create Student Access List**to open the creation modal.

![Menu options for creating student access lists and related actions.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/create student access list 1.png)

**Step 3:**Click **Next** to continue.

![Student_Access_Lists_Create_A_New_Student_Access_List_1.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/13607686709783.png)

**Step 4:** Select **Create a new student access list** or **Add to an existing student access list**. Click **Next** to continue.

![Student_Access_Lists_Create_A_New_Student_Access_List_2.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/13607686742935.png)

**Step 5:** Select the school for the list. A student access list can only be created for a specific school.

![Student_Access_Lists_Create_A_New_Student_Access_List_3.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/13607726991511.png)

**Step 6:** Select a name for the list. Add a description if desired.

> [!NOTE]
> **Note:** Your district may have a naming convention in place for **Student Access Lists**. If not, consider a name that indicates the purpose of the list.

![Student_Access_Lists_Create_A_New_Student_Access_List_4.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/13607686804247.png)

**Step 7:** Add students to the list by searching for any of the following and clicking**Add**:

- Student Name
- Student ID Number
- Course Code
- Course Name
- Teacher Name
- Teacher Email

Alternatively, you can upload a CSV file that includes columns for Last Name, First Name, and LocalID. If you already know the student’s Local ID, you can just have that ID on the line. Without knowing the student’s Local ID, you must include and fill out their first and last name to find results.

![Student_Access_Lists_Create_A_New_Student_Access_List_5.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/13615515661719.png)

**Step 8:** Click**Next,**then click**Finish.**

## Additional Information

If students are rostered to you, the system automatically approves the list. A list deletes automatically when students no longer appear on your roster. Students who are removed from rosters throughout the year are automatically removed from lists.

If you are creating a student access list with students not rostered to you, that list must be approved by an administrator at your school. Lists remain in **Pending Approval** until approved. Learn more about [approving student access lists](/v1/docs/approving-student-access-lists).

![Student_Access_Lists_Pending_Approval.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/13615957139351.png)

Approved student access lists return to a **Pending Approval** state after 11 months. Resubmit a list for approval to continue using the list.

Comma-Separated Values, a file format used for importing and exporting data, particularly in educational assessments. Spreadsheet programs such as Microsoft Excel or Google Sheets are commonly used to read and edit CSV files.