---
title: "Employing Guest User Accounts"
slug: "employing-guest-user-accounts"
updated: 2026-03-03T20:14:14Z
published: 2026-03-03T20:14:14Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.eduphoria.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Employing Guest User Accounts

Facilities&Events and Strive use Guest user accounts to allow users outside your district to have limited access to these applications. Guest accounts can be created in each application separately and are accessible within Management, Facilities&Events, and Strive.

## **Creating Guest Users in Management**

System administrators with the **Manage Guests** right can create and manage guest user accounts.

**Step 1:** Log in to **Eduphoria** and select **Management**.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/management(1).png)

**Step 2:**From the main menu, select the **User Settings**gear icon.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/user-settings-gear.png)

**Step 3:**From the resulting drop-down menu, select **Create New Guest**to launch the wizard.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image(297).png)

**Step 4:**Enter the guest’s **First Name**, **Last Name**, and **Email Address**. Then, enter a **Guest Password** to create their login credentials. (Optional) Select an **Organization** to enable invoicing in Facilities&Events.

![general guest user information.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/25702815363351.png)

**Step 5:**Select **Save**.

Once added, you can select the guest user's account from the list on the **Guest** screen to make changes to their account.

> [!NOTE]
> **Note:**You cannot view a guest’s password after the account is created. If a guest forgot their password, they can reset it using the **Forgot Password?**link on the login screen.

![guest list.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/25702774447767.png)

## **Adding Guest Users in Strive**

Strive managers can use guest accounts to provide access to an outside instructor to manage a course or to invite attendees from outside your district to register and receive certificates for provided training.

Follow these directions to add a guest to Strive under the **Workshop Settings** gear.

**Step 1:**In **Strive**, select the **Settings** option from the main menu and then select **Professional Learning Setup**.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/30143544614039.png)

**Step 2:**Select **Workshop Setup** to expand the options and then select **Guests**.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image(298).png)

**Step 3:**Select **Add Guest**.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image(299).png)

**Step 4:**Enter a first name, last name, and email address. Then, create a guest password for the user.

**Step 5:**Select **Save Guest**.

![edit guest strive.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/25702774460183.png)

## **Assigning the Guest as an Instructor in Strive**

Once you have added a guest user, you can assign them as an instructor to the district court instructor’s list.

**Step 1:**Select the **Settings** option from the main menu and then select **Professional Learning Setup**.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/30143544614039.png)

**Step 2:**Select **Workshop Setup** to expand the options and then select **Instructors**.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image(300).png)

**Step 3:**Select **Add Instructor**.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image(301).png)

**Step 4:**Select **Guest Instructor**, then select **Next**.

![guest instructor.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/25702774467095.png)

**Step 5:**Select the added guest, then select **Next**.

![add new guest instructor list.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/25702774470935.png)

**Step 6:**Select **Finish**.

![finish.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/25702815397015.png)

## **Adding Guest Users in Facilities & Events**

Creating a guest user account in Facilities&Events is similar to the process detailed in the Management section.

**Step 1:**In **Facilities&Events**, select the **Manage** tab

**Step 2:**Expand the **Users & Guests** section and select **Manage Users**.

**Step 3:** Select **Add a Guest**.

![add a guest facilities&events.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/25702815400215.png)

**Step 4:**Enter the guest’s **First Name**, **Last Name**, and **Email Address**. Then, enter a **Guest Password** to create their login credentials. Select an **Organization** to enable invoicing.

![edit guest facilities&events.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/25702815402135.png)

**Step 5:**Select **Save.**

## **Approving Guests in Facilities & Events**

System administrators must activate a setting in Facilities&Events to allow users from outside the district to access **Guest Reservations**. Learn more information about guest reservations and setting up reservations for guest access in [Guest Reservation Workflows and Fee Schedules](/v1/docs/guest-reservation-workflows-and-fee-schedules).

**Step 1:**In **Facilities&Events**, select the **Manage** tab, then select **General Options**.

![general options.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/25702815404311.png)

**Step 2:**Check the box for **Guests must be approved before reservations are allowed**.

**Step 3:**Post the link on a site so that guests can log in and access specific locations available for reservation.

![guests must be approved checkbox.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/25702815407767.png)

**Step 4:** Select **Manage Guests**, then select **Guests Needing Approval**.

![guests needing approval.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/25702774486167.png)

**Step 5:**Select **Approve**or **Deny**.

After approving or denying a guest, they no longer appear in the list waiting for approval.