---
title: "Enabling Electronic Signatures in Formspace"
slug: "enabling-electronic-signatures-in-formspace"
updated: 2026-06-22T18:05:49Z
published: 2026-06-22T18:05:49Z
canonical: "support.eduphoria.net/enabling-electronic-signatures-in-formspace"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.eduphoria.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Enabling Electronic Signatures in Formspace

Once a system administrator has [enabled electronic signatures for the district](/v1/docs/authorize-electronic-signatures), other administrators can set them up in Formspace. Staff members must authenticate their signature using their login credentials and by answering their security question.

## Quick Guide

1. Click the **Manage** tab, select **Management**, then select **General Options**.
2. In the **System-Wide Settings** tab, check the box for the **Enable electronic signatures for SchoolObjects:formspace** option.
3. Click **Save**.

## Illustrated Guide

**Step 1:** Click the **Manage** tab, select **Management**, then select **General Options**.

![formspace manage tab.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/24515784110743.png)

**Step 2:** In the **System-Wide Settings** tab, check the box for the **Enable electronic signatures for SchoolObjects:formspace** option.

![system-wide settings tab.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/24515774837143.png)

**Step 3:** Click **Save**.

## **Staff Setup for Electronic Signature**

To electronically sign a Formspace document, staff must authenticate with their login credentials and answer the security question.

![electronically sign a document and consent.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/24515774839063.png)

They can then select **Electronically Sign Document** to submit their signature.

Staff members set up their security question in their profile by selecting from a list of questions and providing an answer, which is encrypted and stored in Eduphoria’s database. Administrative users must provide a subject and grade to proceed to the security question page.

> [!NOTE]
> **Note:** Answers are case-sensitive and space-sensitive.

![security question and answer.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/24515784112919.png)

Enter an answer and click **Next** to complete the process. The system doesn’t notify users when it saves their security question and answer.

> [!NOTE]
> **Note:** If users forget their security question answer, they can log back into Eduphoria and click on **My Profile** on the main application screen. They can change their security question and answer as long as they can log in to their Eduphoria account. They do not need to contact tech support for help with security questions. Only the user can update or change their electronic signature.