--- title: "Form Items" slug: "form-items" description: "Learn how to structure forms with informational and response items, enhancing interaction and clarity for evaluators and staff in your documents." tags: ["Informational Items", "Response Items", "Building Forms"] updated: 2026-10-06T16:18:30Z published: 2026-10-06T16:18:30Z canonical: "support.eduphoria.net/form-items" --- > ## Documentation Index > Fetch the complete documentation index at: https://support.eduphoria.net/llms.txt > Use this file to discover all available pages before exploring further. # Form Items [Form creators](/v1/docs/building-new-form-evaluation-process) can structure their forms using a variety of items to develop their content. Items can be informational, allowing the creator to impart specific details to the form recipients, or response-based, requiring some form of interaction from evaluators or their staff. You can also [make most form items required](/v1/docs/marking-form-items-required) for the document creator to complete. ![Form management interface for evaluating instructional aide job applications and responses.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/form builder filled out(6).png) ## Informational Items Informational items include **Section**, for grouping informational and response items together; **Text**, for instructions and other details; and **Goals**, such as professional or student growth goals. ### Section Add a Section item to visually group multiple items into a single section. You can drag and drop items into a section and rearrange them. Moving the section to another place in the form moves all of the items together. You can title the section, and once you add items to it, you can add the content you need to each item. ![A section for grouping items with instructions to drag and drop elements.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/section informational item(1).png) Blank Section informational item ![A Section informational item that includes two additional items.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/Section item example(2).png) Section informational item example ### Text Add a Text item when you want to place a title, instructions, or other details into your form. Use the Text style to make your text a header or a regular paragraph. Formatting options include bolding, italicizing, and underlining the text or adding a hyperlink. ![Text editing interface showing options for formatting and inserting links.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/text option(1).png) Blank Text informational item ![Text discussing the importance of understanding students for effective teaching practices.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/text item example.png) Text informational item example ### Goals Add a Goal item when you want to display a professional goal or a student growth goal on the form. Choosing one allows the document creator to select the target staff member’s specific goal from a drop-down field. You can also leave optional instructions for the form’s recipients. ![Form section for selecting professional or student growth goals with instructions.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/goal option(2).png) Blank Goal informational item ![Form section for selecting a professional or student growth goal option.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/goal item example(1).png) Goal informational item example ## Response Items Response items include **Text Response** with long and short text options, **Matrix Response** with columns and rows, **Selected Response** with single or multiple response options, and **Dropdown Selected Response** with options to select from a drop-down menu. ### Text Response Add a Text Response item when you want to display a short response box of 250 characters or a long response box of 5,000 characters. Checking the box for **Assign to second party** makes the corresponding staff member responsible for filling in the Text Response item, not the document creator. You can write out what prompt they are responding to and [assign framework tags](/v1/docs/tagging-evaluation-forms-for-data-analysis-and-the-summative-panel). > [!NOTE] > **Note:** Framework tags are invisible to evaluators and staff members. Framework tags are only visible to appraisal administrators who set them up to help with reporting, analysis, and the Summative Panel. ![A Text Response item showing options for short response and long response](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/text response option(3).png) Blank Text Response item ![Text response interface for submitting evidence of completion in a digital format.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/text response example(2).png) Text Response item example ### Matrix Response Add a Matrix Response item when you want the form to have rows and columns for the document creator to select from, such as when selecting framework scores. You can add a title and instructions to the matrix if desired, along with multiple rows and up to eight columns. > [!TIP] > **Tip:** Selecting the toggle for **Dropdown View** on the form allows it to be the evaluators’ default view on their documents, though they can change it back to **Matrix View** () at any time. The Dropdown View () improves the readability of eight-column matrices, allowing evaluators to select matrix responses from a drop-down menu. > > ![A matrix from an evaluator's point of view, where they can select responses for each row from a drop-down menu.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/matrix dropdown view.png) Under Columns, checking the box for **Include a ‘No Response’ column (will not score row if selected)** grants you more control over whether a response needs to be scored or not. > [!NOTE] > **Note:** When you select **Score the document with advanced calculations** under **Advanced Options** (), the system adds a Value section to each column where you can enter a whole number or a decimal for up to two places. Eduphoria recommends using values from 1 to 5 in descending order. Under Rows, you can check the box for **Include a text box with each row (for user to input observed evidence)**, allowing a space on the document for users to record evidence as they conduct their evaluation. Once you’ve added the framework tags and designated the contents of each row and column, select the **Copy** icon () to copy the entire Matrix Response item, creating a new item you can edit. Copying a completed Matrix Response item can help you save time on forms that require multiple frameworks. ![Matrix response option with columns and rows for user input and selections.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/matrix response option(4).png) Blank Matrix Response item ![Matrix response form for indicating progress toward professional goal attainment.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/matrix response example(3).png) Matrix Response item example ### Selected Response Add a Selected Response item when you want the document creator to make a single or multiple selections based on the provided prompt. Select **Add Option** to add more selections, and select a framework tag for each option as needed. Checking the box for **Include text input** allows the document creator to add notes or an explanation for their selection. For instance, you might want to include an Other option for the document creator to choose and then provide their own answer. ![User interface for selecting response options as a single or multiple selection.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/selected response option(1).png) Blank Selected Response item ![Form options for uploading principal comments with selection choices for yes or no.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/selected response example(1).png) Selected Response item example ### Dropdown Selected Response Add a Dropdown Selected Response item when you want the document creator to select an option from a drop-down menu in response to the provided prompt. Select **Add Option** to provide as many responses as you need for a user to choose from, such as their school name in a list. Select a framework tag for each option as needed. > [!NOTE] > **Note:** Options are listed in the order you provide and do not alphabetize themselves within the form. ![Dropdown menu interface for selecting options and framework tags in a form.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/dropdown selected response option(1).png) Blank Dropdown Selected Response item ![Dropdown menu displaying school name options for user selection.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/dropdown selected response example(1).png) Dropdown Selected Response item example ## Related - [Form Management](/form-management.md) - [Editing Existing Evaluation Process Forms](/editing-existing-evaluation-process-forms.md)