---
title: "Formspace Terminology"
slug: "learn-formspace-terminology"
updated: 2025-04-22T15:42:57Z
published: 2025-04-22T15:42:57Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.eduphoria.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Formspace Terminology

#### **Document**

Any form or survey created within **Formspace**.

- **Forms** can include district, school, and web forms.
- **Surveys** can include district, school, web, and personal surveys.

#### **Workflow**

The step-by-step process for making sure that the proper personnel receive and approve a document.

#### **Recipient**

The person who receives a document; this person does not have to be an approver within a workflow to receive the document.

The three levels of documents include District, School, and Web. All documents are created on the **Manage** tab in **Formspace**.

- **District Documents**are created by staff members with the **Formspace Administrator** role. District Documents are only available to staff members within the district. Parents and community members cannot access a District Document.
- **School Documents**are created by staff members with the **School Administrator** or **Formspace Administrator** role. School Documents are only available for staff members at that school. A school document can be created for one school and then imported for all other schools to use locally. Parents and community members cannot fill out a School Document.
- **Web Documents**are created by staff members with the **Formspace Administrator** or **Public Web Administrator** role. Web Documents are accessible to parents and community members via a link on the district website or an email link.

> [!TIP]
> **Best practice:** Use a web form or survey to reach parent contacts.

#### **Requestor**

The person who starts the form and clicks **Submit** to push it through the workflow process.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/2016-11-30_11-55-21.png)

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/2016-11-30_11-56-43.png)