---
title: "Managing Users in Facilities&Events"
slug: "managing-users-in-facilities-events"
updated: 2026-07-09T14:11:31Z
published: 2026-07-09T14:11:31Z
canonical: "support.eduphoria.net/managing-users-in-facilities-events"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.eduphoria.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing Users in Facilities&Events

For a detailed account of roles and rights in Facilities&Events and other applications, [**click here to view our online spreadsheet**](https://docs.google.com/spreadsheets/d/1mpnSjcTeI-HH85g7WNgu6FtLudTbJ7oYH8GQhXfn3Fs/edit?usp=sharing). Use the tabs at the bottom to navigate by application.

For Facilities&Events only, there are no settings for user roles and rights located in **Management**. All roles and rights for Facilities&Events are assigned within the application.

All users will have access to make reservations. Roles and rights for Facilities&Events determine who will manage settings, create inventories, determine reservation workflows, and manage public calendars.

## Quick Guide

1. Select the **Manage** tab.
2. Under the **Users and Guests** section, select **Manage Users**.
3. Search for the user.
4. Select the user to open the user profile.
5. On the **Roles** tab, select the checkbox for each role you want to assign to the user.
6. On the **Rights** tab, select the checkbox for each right you want to assign to the user.
7. On the **Assets** tab, determine which assets the user can manage.
8. On the **Public Calendars** tab, determine which calendars the user can manage.
9. Select **Save**.

## Illustrated Guide

**Step 1:** In Facilities&Events, click the **Manage** tab.

**Step 2:** Under the **Users and Guests** section, select **Manage Users**.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image-HVMXHM7T.png)

**Step 3:** Search for the user by entering all or part of their first or last name.

**Step 4:** Select the user to open the user profile.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image-93MPMVLC.png)

**Step 5:** On the **Roles** tab, select the checkbox for each role you want to assign to the user. Selecting a role automatically grants a set of rights that are typically required by a user of that access level. For example, a System Administrator will have more rights and therefore a higher level of access than a Principal, but the Principal might have some rights that the System Administrator does not have.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image-G3N2PKYA.png)

**Step 6:** On the **Rights** tab, select the checkbox for each right you want to assign to the user. After selecting a role, you can add or remove individual rights to further customize the user’s level of access.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image-8V7FULLK.png)

**Step 7:** On the **Assets** tab, determine which assets the user can manage in Facilities&Events. There are four categories:

- **Schools** - User can manage all assets at the selected school.
- **Room Types** - User can manage all assets for the selected room type.
- **Asset Classes** - User can manage all assets of the selected item type.
- **Custom Properties** - User can manage all assets that are assigned the selected custom property.

You can grant the user **No Access**, **Access at Some**, or **Access at All** for each category. To grant access to all options in the category, select the category checkbox OR select the **Plus** icon next to each category to select specific options within the category.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image-XTARGWYR.png)

**Step 8:** On the **Public Calendars** tab, determine which calendars the user will manage.

You can grant the user **No Access**, **Access at Some**, or **Access at All** for each category. To grant access to all options in the category, select the category checkbox OR select the **Plus** icon next to each category to select specific options within the category.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image-ZGPDVKGE.png)

**Step 9:** Select **Save** at the top of the user profile when finished.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/image-S07JDCWI.png)