---
title: "Mass Editing Assessments"
slug: "mass-editing-assessments"
updated: 2026-05-28T21:42:36Z
published: 2026-05-28T21:42:36Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.eduphoria.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Mass Editing Assessments

Aware users who can create district-level or school-level assessments can also mass edit certain characteristics of those tests by using the Mass Edit Assessments feature.

## **Opening the Mass Edit Assessments Feature**

**Step 1:**Select **Mass Edit Assessments**under **Assessments Settings**( settings ).

![Menu options for assessment settings including mass edit assessments feature highlighted.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/assessments settings mass edit assessments.png)

The **Editor** opens with a mostly blank screen.

![mass edit assessments window.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/18774684703127.png)

**Step 2:**Enter search parameters into the **Search Assessments** bar to generate the set of assessments you want to mass edit. Most search terms offer suggestions to auto-populate as you begin typing.

![search parameters.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/18774673342231.png)

You can search using combinations of the following parameters:

- District Assessment Level
- School Assessment Level
- Test Type
- Subject
- Grade Level
- School Year
- Online Enabled
- Online Disabled
- Test State
- Test Name

Your district defines the test types you see. Searching for a partial test name does not auto-populate results like other search parameters, but pulls results if available. You can see the total number of assessments contained in your search results.

> [!NOTE]
> **Note:** You can mass edit a test type directly in the **Author** table.

At the bottom of the **Editor**interface, you can navigate between pages by clicking on **Prev**, **Next**, and the number buttons to view the other pages of results.

Click the **Clear Search**button to begin a new assessment search.

**Step 3:**Select which assessments to mass edit.

For this example, we can look at a set containing eighth-grade assessments.

While this search returned four assessments, we are only interested in the two science assessments. We can keep narrowing down our search, but this is not always necessary. The **Editor** allows you to select the specific tests you want to alter by using the checkboxes beside each test title.

![selected assessments.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/18774673347223.png)

## **Mass Editing Options**

Once you have determined which assessments to mass edit, you can apply any of the three main editing options:

- Activate Tests
- Online Testing
- Advanced

![mass edit options.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/18774673348375.png)

The**Activate Tests** button changes assessments from a **Pending** state to an **Active**state.

> [!WARNING]
> **Caution:** Tests cannot be mass-changed back to a Pending state.

The **Online Testing** drop-down menu allows you to **Start** or **Stop**assessments that are online-enabled, active, and in their testing windows.

The **Advanced** drop-down menu lets you either mass **Archive** or mass **Modify** assessments.

![advanced drop down.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/18774673352599.png)

## **Mass Archiving Assessments**

Assessments that are not within their testing windows can be mass archived. Mass archiving needs to occur **outside** the current instructional year during the summer break. School-level users cannot mass archive assessments made by other users.

> [!WARNING]
> **Caution:** Use caution with the Mass Archiving feature. Make sure to only include assessments that are ready to be archived.

> [!CAUTION]
> **Warning:**Keep in mind that retests are linked to the original test that was used to create them. Do not archive the original test if the retest is still in use. When both are ready to be archived, you must archive the retest first, then you can archive the original test.

![](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/210240407.png)

If you receive an error message, here are ways you can troubleshoot your tests to resolve the error:

- The system does not archive tests that are in a pending state. Make the test active before archiving.
- The system does not archive tests that are online and in a Started status. Stop the test before archiving.
- The system does not archive tests with date ranges that do not fall within a school year, as defined by the [instructional calendar](/v1/docs/creating-instructional-calendar) in **Management**. All tests must have a start and end date within the instructional calendar for the given school year before archiving.

> [!WARNING]
> **Caution:** Only edit 130 assessments at a time. If more than 130 assessments are selected simultaneously, the Oops error will display.

## **Mass Modifying Assessments**

You can choose from a menu of features that can be modified for the selected assessments.

![mass modify options.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/19821741295255.png)

**Step 1:**Identify one or more of the following characteristics to edit in the new window:

- Subject
- Grade
- Date Range
- Assessment Level
- Online Enabled

**Step 2:**Make the necessary changes.

**Step 3:**Click **Update**.