---
title: "Roster Import Summary"
slug: "roster-import-summary"
updated: 2026-01-07T22:11:15Z
published: 2026-01-07T22:11:15Z
canonical: "support.eduphoria.net/roster-import-summary"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.eduphoria.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Roster Import Summary

The [Remote Roster Tool](/v1/docs/setting-up-the-remote-roster-tool-version-3) pulls roster-related data from your Student Information System (SIS) and securely transmits them to Eduphoria’s servers for processing. After the Remote Roster Tool sends the SIS data to Eduphoria’s hosted servers:

- Eduphoria’s system decrypts and imports the roster files.
- All information included in the import is updated in the system, including staff, students, courses, sections, terms, and roster entries.
- Once that process finishes, Eduphoria automatically emails the Roster Import Summary to all users with the Roster Administrator role.

The **Roster Import Summary** helps administrators verify that roster data is up to date, catch import errors early, and ensure teachers and systems relying on current rosters, like Aware, are using accurate information.

The summary contains counts of added, modified, and deactivated records as well as confirmation that the import was successful or details about import failures or issues.

## Fields in the Roster Import Summary

****Expand this section to see a sample Roster Import Summary.****

Import Start Time: 12/16/2025 11:00:00 PM

Import End Time: 12/16/2025 11:02:00 PM

________________________________________________________

Staff:

4 Records(s) Added

2 Records(s) Modified

0 Records(s) Deactivated

3069 Active Records

________________________________________________________

Students:

60 Records(s) Added

49 Records(s) Modified

5 Records(s) Deactivated

9865 Active Records

________________________________________________________

Courses:

1 Records(s) Added

7 Records(s) Modified

0 Records(s) Deactivated

206 Active Records

________________________________________________________

Sections:

2 Records(s) Added

10 Records(s) Modified

6 Records(s) Deactivated

651 Active Records

________________________________________________________

Terms:

0 Records(s) Added

30 Records(s) Modified

0 Records(s) Deactivated

9857 Active Records

________________________________________________________

Roster Entries:

30 Records(s) Added

2 Records(s) Modified

0 Records(s) Deactivated

1200 Active Records

________________________________________________________

| Field | Description |
| --- | --- |
| Import Start Time | Date and time when the import began. |
| Import End Time | Date and time when the import completed. |
| Records Added | Number of records created by the import. The system identifies a record as new when the SIS ID does not match an existing record in Eduphoria. |
| Records Modified | Number of records that were updated by the import. The system recognizes a record as requiring changes when the SIS ID matches an existing record in Eduphoria, and one or more fields in the imported record contain information that varies from the corresponding field in the existing record. |
| Records Deactivated | Number of records that were deactivated by the import. The system identifies a record as needing deactivation when an SIS ID exists in Eduphoria but does not exist in the imported data set. |