---
title: "Formspace Roles"
slug: "set-up-formspace-roles-rights"
updated: 2026-07-06T15:09:59Z
published: 2026-07-06T15:09:59Z
canonical: "support.eduphoria.net/set-up-formspace-roles-rights"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.eduphoria.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Formspace Roles

A role is a set of rights that can be assigned to users to determine which actions they can perform within the system. This article explains the roles that can be granted to provide users with specific levels of access in Formspace.

Only users with the **Manage Users** right can grant roles to other users. To grant roles to another user, access the **Users** screen in **Management**, search for and select the user from the **Users** list, and then navigate to the **Roles** tab. Select the checkbox for each role you want to assign to the user and then click **Save**. For more information about assigning roles and rights, see [Setting User Roles and Rights](/v1/docs/setting-user-roles-and-rights).

The [**Eduphoria! Roles & Rights Spreadsheet**](https://docs.google.com/a/eduphoria.net/spreadsheets/d/1mpnSjcTeI-HH85g7WNgu6FtLudTbJ7oYH8GQhXfn3Fs/edit?usp=sharing) provides a different view of the same information shown in the table below for all Eduphoria applications. Use the tabs at the bottom to view roles for the relevant application. While this document is not printer friendly, it does provide roles and rights details and can be downloaded and edited as needed.

> [!TIP]
> **Best Practices:**
> 
> - Limit the number of **Formspace Administrators**. Users with Formspace Administrator access have the greatest level of access and can grant any and all rights to themselves.
> - Each **Role** has certain **Rights** associated with it. When appropriate, assign a role to a user to automatically grant a collection of rights to the user.

![FS31.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/360002324133.png)

The table below shows which rights are granted to a user when they are assigned the specified role. To learn more about what each right does in Formspace, see [Formspace Rights](/v1/docs/formspace-rights).

| Role | Rights granted by the role… |
| --- | --- |
| Formspace Administrator | - Configure Settings - Analyze Documents - Manage Forms - Manage Surveys - Manage Document Catalog - Conduct Personal Surveys - Manage School Forms - Manage School Surveys - Analyze School Documents - Manage Web Forms - Manage Web Surveys - Analyze Web Documents |
| School Administrator | - Manage School Forms - Manage School Surveys - Analyze School Documents |
| Public Web Administrator | - Manage Web Forms - Manage Web Surveys - Analyze Web Documents |
| Deny Access to SchoolObjects:formspace | Removes all access to Formspace |