---
title: "Sharing and Sending Data Views and Templates"
slug: "sharing-and-sending-data-views-and-templates"
updated: 2025-09-29T21:30:36Z
published: 2025-09-29T21:30:36Z
canonical: "support.eduphoria.net/sharing-and-sending-data-views-and-templates"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.eduphoria.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Sharing and Sending Data Views and Templates

There are three ways to extend edited views and templates to staff members.

1. **Share** data views with **Data Viewers**. A **Data Viewer** is someone with at least school-wide access to student data. See the [roles and rights spreadsheet](https://docs.google.com/spreadsheets/d/1mpnSjcTeI-HH85g7WNgu6FtLudTbJ7oYH8GQhXfn3Fs/edit#gid=803423279) for more information.
2. **Share** data views as **Quick Views**. Once added to Quick Views*,* the view becomes a template that can be applied to the staff member’s own data.
3. **Send** data views to specific users. When a view is sent to a staff member, the exact data is sent regardless of the receiving staff member’s rights. Be aware of potential security compliance concerns when sending data views.

> [!NOTE]
> **Note:** The **Share** button only appears once a user saves a view. The **Send** button always appears.

## **Sharing a Data View**

When sharing data views, multiple sharing options are available. **District** **Data Viewers** have district-level sharing options in addition to school sharing options. **Campus Data Viewers** can only share with their school(s).

**Step 1:** Save the view.

**Step 2:** Select the **Share** icon, then select one or more ways to share the view.

**Step 3:** Select **Submit**.

![share options.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/16929529037335.png)

## **Sharing a Quick View**

District-wide and school staff can share a **Quick View** template. You can also share a template with yourself by selecting **My Quick Views**.

Remember to save the view before creating a Quick View template.

**Step 1:** Select the **Share** icon.

**Step 2:** Select a Quick View sharing option from the following selections:

- **District Quick Views** - Allows administrators across the district to apply this template to any test they can view.
- **My Campus(es) Quick Views** - Allows administrators at your school to apply this template to any test they can view.
- **My Quick Views** - Adds the template to your Quick Views and applies it to any test you can view.

**Step 3:** Click **Submit**.

> [!NOTE]
> **Note:** Each Quick View should be created with one test. Quick Views work with a multitude of test types, years, and subjects but are built from one starting test.

## **Sending a View**

Send a view to staff members when they need to see the **exact test and student data** that the sender is seeing.

**Step 1:** Select the **Send** icon.

![send data view.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/16929513696663.png)

**Step 2:** Click the **Plus** icon in the **To:** field and add one or more staff members.

**Step 3:** Rename the view and add any notes, if needed.

**Step 4:** Select the **Send** button to send an email, any typed notes, and the saved view to the staff members receiving the view.

![plus icon and send.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/16929513702423.png)

> [!WARNING]
> **Caution:** Staff members see the exact data sent regardless of members’ rights. Be aware of potential security compliance concerns when sending data views.

## **Viewing a Sent View**

Users can locate **Sent Views** in the **Data Views Bank** table. Check the box for **Received** under the **Saved View Access** filter.

![received filter.gif](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/16929529044375.png)

The staff member can export the data view. However, the user cannot edit or drill down on demographic data. A **Sent View** appears exactly as it is shared unless the receiving staff member has the rights to view data for students in the view.

![received data view.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/16929529045527.png)