---
title: "Using Calendar Categories"
slug: "using-calendar-categories"
updated: 2025-04-23T23:58:16Z
published: 2025-04-23T23:58:16Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.eduphoria.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Using Calendar Categories

Inherently, Facilities&Events creates a calendar for every room in the inventory as part of the reservation request process. **Calendar Categories** is where you create public calendars for a given room or container of assets.

## **Creating a New Calendar Category**

You use Calendar Categories to build public calendars for sharing online where users can preview reservations for rooms or assets before completing a reservation form. A reservation manager can publish reservations to the calendar categories they are assigned to.

**Step 1:**Select the **Manage** tab.

**Step 2:**Select **Calendar Categories**under **Facility Setup**.

**Step 3:** Select **Create New Category**, which appears under **Calendar Category Options**.

**Step 4:**Enter the **Title**.

> [!TIP]
> **Pro-Tip:** Use a specific location in the title for Calendar Categories to identify for requestors and calendar managers to use.

**Step 5:**Click **Save**.

![FEMan15.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/feman15.png)

## **Assigning a Calendar to a Manager**

Below are steps for assigning a user the role of managing a public calendar.

**Step 1:**Select the **Manage** tab.

**Step 2:**Select **Manage Users**.

**Step 3:**Search for the user.

**Step 4:**Select their name.

**Step 5:**Click the **Public Calendars** tab.

### **View Access Settings for the Calendar**

You can broadly assign a user’s view access to public calendars by giving them **No Access**, **Access at Some Campuses**, or **Access at All Campuses**.

To assign **Access at Some Campuses**, select the **Plus** button next to a public calendar to choose specific schools to view the calendar.

To assign **Access at All Campuses**, check the box next to a public calendar to allow the reservation manager to publish reservations to all schools.

![FEMan17.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/feman17.png)