---
title: "Using Student Forms (for Texas Districts)"
slug: "using-student-forms"
updated: 2026-03-26T20:33:14Z
published: 2026-03-26T20:33:14Z
canonical: "support.eduphoria.net/using-student-forms"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.eduphoria.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Using Student Forms (for Texas Districts)

![Feature specific to Texas school districts highlighted for user awareness and information.](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/Knowledge Base - Texas banner(5).png)

Administrators can use and contribute to student forms, which are assigned to students for teacher and staff use.

## **Filling out a Form**

### **Quick Guide**

1. In **Aware**, select **Profiles** and search for the relevant student.
2. On the student’s profile, select the **Forms** tab.
3. Change years using the **drop-down menu**. The selected year will display only that year’s archived forms.
4. Contribute to a student form by selecting the **View** button. Users will input any required information, then select **Save**.
5. Select **Mark as Updated** to send an email about significant form changes to any teachers who have the student on their rosters.

## **Using the Log Tab**

### **Quick Guide**

1. Select **Forms** to access the desired form.
2. Select the **Log** tab to see which staff have assigned, viewed, edited, archived, deleted, or updated a form that has been added to a specific student.
3. To view rostered teacher activity, select the **Schedule View** option. Select **Detail View** to see the time and date anyone has taken an action on the form.
4. Select the **Print** icon to print out both the **Schedule View** and **Detail View**.

## **Filling out a Form**

### **Illustrated Guide**

Administrators and teachers can view, archive, and fill out student forms. However, only administrators can delete a student form.

**Step 1:** In **Aware**, select **Profiles** and search for the relevant student.

![search for student.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/16653432012695.png)

**Step 2:** On the student’s profile, select the **Forms** tab.

**Step 3:** Change years using the **drop-down menu**. The selected year will display only that year’s archived forms.

![forms_tab_student_profile.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/8717719874583.png)

**Step 4:** Contribute to a student form by selecting the **View** button. Users will input any required information, then select **Save**.

![view_form.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/7334250606231.png)

**Step 5:** Select **Mark as Updated** to send an email about significant form changes to any teachers who have the student on their rosters.

![student_form_menu.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/8296928131223.png)

Use the **Print** icon to generate a **PDF** copy of the form. The **Archive** option will allow you to archive a form to show that the form is completed. **Delete** the form by clicking the red **X** icon.

The **Refresh Data** icon will update the [**Student Information**](/v1/docs/creating-student-forms#student-information) and [**Test and Score Information**](/v1/docs/creating-student-forms#test-and-score-information) question types with the student’s current data.

> [!CAUTION]
> **Warning:** Be careful as this will overwrite the original snapshot of the data.

Select **View All Forms** to return to the form list.

## **Using the Log Tab**

### **Illustrated Guide**

The **Log** tab keeps a record of staff actions on student forms. Whenever a form is added to a specific student, users can access the **Log** tab to see which staff have assigned, viewed, edited, archived, deleted, or updated a form. Data administrators, campus administrators, student form administrators, or anyone with **Assign** rights can view form logs.

**Step 1:** Select **Forms** to access the desired form.

![select a form.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/16653518522007.png)

**Step 2:** Select the **Log** tab.

**Step 3:** Using the **drop-down menu**, select the **campus** and then the **student**.

![log_tab_student_search.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/7334269049239.png)

**Step 4:** To view rostered teacher activity, select the **Schedule View** option, which displays the student’s schedule. If the teacher has a **green** check mark, the teacher has viewed the form. If the teacher has a **red** minus sign, the teacher has not viewed the form.

![schedule_view.png](https://cdn.us.document360.io/d6ce927e-20b2-40ab-af8d-ea0afbbc28f7/Images/Documentation/7334283048087.png)

**Step 5:** Select **Detail View** to see the time and date anyone has taken any action on the form.

**Step 6:** Select the **Print** icon to print out both the **Schedule View** and **Detail View**.

> [!WARNING]
> **Caution:** When viewing the form, if the **Mark as Updated** button is selected, the check will turn into a minus, and teachers will need to view the form again. Users employ this option to (1) notify teachers when a form is initially assigned to them or (2) to notify teachers when a form change requires them to review it again.