Custom Data File Importing

Please first read the main article on Custom Data Importers

The main components of custom data file importing are:

1. Creation/management of a Custom Import Test Type
2. Data File Management
3. File importing (this article)
4. Data viewing

Once Test Types and files have been managed, the files can be imported using the Custom Data Importer.

1. Go to upload a new test as usual
2. Check the box in the top for Custom Import

Next, you will enter the following details into the Custom Test Import tool- 

1. Pick the Test Type from the drop down.
2. Pick the Grade Level.
   • If multiple tested grade levels are included in the file (using the header “Test Grade”), choose “In File”.
   • If every student record is for the same tested grade level, choose the appropriate option.
3. Pick the Subject. 
   • If multiple tested subjects are included in the file (using the header “Test Subject”), choose “In File”.
   • If every student record is for the same tested grade level, choose the appropriate option.
4. Pick the School Year
5. Name it - this is the Exact name the test will have in the assessment tree for data viewing 
   • If the file includes multiple grade levels and/or subjects, these do not need to be included in the test name
   • Best practice: give the test a very specific name like “2017 Grade 3 BOY Nelson and Murdock Reading”
6. Click Choose File, browse for the csv file, and open it
7. Click Upload

• Next steps
  • If the .csv is valid for importing, the screen will switch to the Pending Files section
  • If the .csv is invalid, text will appear explaining what might be wrong
  • After making changes to a file, be sure to use the SAME name that was attempted before
• Maintenance 
  • Custom imports will appear in the History tab along with every other imported file and can be treated the same (Delete Imported Data, Re-Import File, etc)
  • Any additional files imported using the same name for a Test Type will:
    • Add new student records for students not included in the previous file, and
    • Replace existing student records for students that were included in the previous file