Assigning Assets to Students using Kiosk

Student Assets

This feature within Facilities and Events will allow districts to easily assign assets to students from your Roster.  All student assets will be assigned from the new Students Tab. 

On the Students tab, users are able to search for assigned assets and students using the following search fields:

• Asset Barcode (for an already assigned student asset)
• Name or ID (for the student who has been assigned the asset)
• Grade (for the student who has been assigned the asset)
• School (for the student who has been assigned the asset)

Search results will appear at the right under the Students heading.  If you search for a Barcode, your results will show the student that is assigned to that asset's barcode.  If you search for Student by name or ID, your search results will show all students meeting those search criteria.  From this page, you will not be able to search for a list of assets, only students.  There is no need to search for barcode and student at the same time.

Selecting the student’s name will pull up the student’s profile with any student assets that have been assigned.

To assign a student asset,

• Click the Check-Out button
• Search for the asset by barcode number
• Select the item you want to assign to the student
• Enter any check-out notes (this will save in the journal actions)
• Click the Assign Asset button

The asset will appear as being assigned to the student under his student profile information.

To check in a student asset,

• Select the item you wish to check in
• Click the Check-In button
• Enter any notes
• Click Check-In

Note: If you are an Inventory Manager or a Teacher and you are trying to check-in or check-out assets that you do not have the rights to assign, the system will notify you that you are unable to assign specific assets.

Kiosk Check-In and Check-Out

The Kiosk allows Teachers, Inventory Managers and System Administrators in Facilities & Events to more easily check-in and check-out assets to students while allowing the student to confirm their receipt or return of the asset.

To enable the Kiosk feature, click the Check-In/Check-Out button in the lower left corner. 

• Search for a student by name or ID number
• Select the student you wish to assign an asset
• Click Next

• Confirm the student profile Information
• Click Asset Check-Out to search for the asset you wish to assign

• Search for the asset’s barcode
• Select the asset you wish to assign from the list
• Click the Add button
• Click Next

Note: This next screen is intended for the STUDENT to type his/her name and student ID to confirm receipt or return of the asset. 

• The student should type his/her name in the Name field or type the student’s name.
• The student should type his/her ID number in the Student ID field or type the student’s ID number.
• Click Confirm to complete the check-out process

After completing the check-out process, you have the following options:

• • Print a Receipt  (will generate a PDF to print or save to document the student's confirmation of receipt or return)
  • Check in an asset
  • Check out another asset to the same student
  • Check out an asset to a different student 

To Check-In an asset using the kiosk, 

• Click Asset Check-In
• Select the item you wish to check-in
• Click Next
• The student should type his/her name in the Name field or type the student’s name
• The student should type his/her ID number in the Student ID field or type the student’s ID number
• Click Confirm to complete the check-out process