Managing Student Portfolios

Student Portfolios provide a way for teachers to document student learning at multiple points in time. Teachers can use Student Portfolios to effectively plan for intervention and enrichment as well as draw conclusions about student progress and performance.

Teachers can manage the student portfolios they create in Aware.

Managing Student Portfolios

Select Portfolios ( folder_shared ) under Students to see all existing portfolios, their number of milestones, and their number of students. Portfolio status is either Active or Archived.

Note: The day after the last instructional day of your district's instructional calendar, Student Portfolios become inactive, preventing users from importing data to Manage Student Growth in Strive. To continue making Student Portfolios active, you can extend the instructional calendar end date, but be mindful of how such an extension can affect other processes, like Planner days in Beacon. Student Portfolios automatically archive 15 days before the beginning of the next school year.

Overview of student portfolios with creation dates and milestone details displayed.

Hover over the portfolio name to see its description. Hovering over the Paperclip icon ( attachment ) displays any attached Student Growth Goals.

Under Actions, click the three vertical dots ( more_vert ) to copy, delete, or share the portfolio.

Overview of student portfolios with creation dates and action options for management.

Select Copy ( file_copy ) to create a new copy. You can also select Duplicate ( file_copy ) from within the portfolio.

Overview of student portfolio in scientific modeling with options to duplicate or delete.

Caution: The copy you make will not have students, scores, or Student Growth Goals assigned.

Select Delete ( delete ) to remove a portfolio and confirm your action. You cannot delete a portfolio if it is attached to a student growth goal.

Warning: The Delete option will delete the portfolio and all scoring associated with the portfolio.

Select Share ( group ), and choose the appropriate individual teachers and Teacher Teams to which you want to Send a Copy of the portfolio. Select Cancel to exit the window without sharing a copy.

Note: When you share your portfolio, the receiving teacher(s) will see it listed under My Student Portfolios. It will not have students or scores assigned to it.

A portfolio sharing interface displaying various user options for selection.

To edit a portfolio, click on the portfolio’s name. Then add/edit milestones, assign the portfolio to students, and score the portfolio. Learn more about assigning and scoring student portfolios.

Student performance data showing growth metrics and skill profiles for eighth-grade science.

Select the three vertical dots ( more_vert ) to edit portfolio details, like its title and description, or manage attached Student Growth Goals.

Students can edit portfolio details and manage attached goals in this interface.

Linking a Student Portfolio to a Student Growth Goal Found in Strive

While logged into Aware, you can link Student Portfolios to Student Growth Goals originally located within Strive. To link a portfolio to a Student Growth Goal found within Strive, first select the three vertical dots ( more_vert ) beside the portfolio name, then select Manage Attached Goals ( attach_file ).

Edit the portfolio to attach and manage student growth goals.

A window will open that shows Student Growth Goals. You can assign up to two goals per portfolio by checking the box for each preferred goal, then selecting Save.

Attaching student growth goals for 8th grade science with submission status and deadlines displayed.

Goals that have already been attached to a portfolio will be listed as unavailable for attachment. You can also attach Student Growth Goals to Student Portfolios while logged into Strive.

Learn more about linking student portfolios to student growth goals in Strive.