Making Assets Assignable to Students

To enable inventory managers or teachers to be able to assign assets to students, an asset must first be marked as "assignable." 

To make individual assets assignable, 

• Go to Inventory Tab
• Click on a Room
• Find the asset and double-click on an asset
• Click on the Reservations and Assignments Tab
• Change the Setting so that the asset "can be assigned to a student by a staff member"
• Optional - Search for a user to be responsible for assigning the asset.  Note:  This is only necessary for a user that does not have additional rights in Facilities & Events to assign assets to students.  A good use of this feature would be for a certain teacher so that s/he could assign to his/her roster of students.

To make a group of assets assignable,

• Go to Inventory Tab
• Click on a Room
• Click on Advanced View
• Click on Edit View
• Drag over fields necessary to know which assets need to be assigned (Note: Assigned Student and Student Campus are new fields)
• Click Update

• Click on one asset or using Control or Shift Key, select multiple assets (they turn a light orange shade)
• Click on Mass Edit  (this will allow you to change the details of multiple assets at a time!)
• Drill down to Reservations & Assignments > Settings

• Choose the option that the asset "can be assigned to a student by a staff member"
• If there is a user that does NOT have a role of inventory manager or a teacher with students in the roster, then select a staff member to give them rights to assign those items to students.
• If you select a staff member, then that user will have the rights to assign those assets to students.