Managing Attendance Options for Courses

When setting up a course, managers can set parameters for attendee enrollment using the following options:

• Setting a maximum number of seats
• Closing waiting lists
• Allowing registration overflow
• Allowing guest registration

Setting a Maximum Number of Seats

Maximum Seating places a number in the setting for the room description. Setting a maximum number of seats does not limit the ability of staff to register for courses. It is only a description of how many seats are available in the location. Staff can register for sessions with pending registration status if the maximum number of seats are taken. 

Training Location

Step 1: Select the Workshop Settings gear in Professional Learning from the navigation bar. 

Step 2: Under Workshop Setup, select Training Locations and choose the desired location. Each location can have a Maximum Seating number assigned for the space. 

Courses

Individual courses can also have an override for the maximum number of seats.

Step 1: Select the Workshop Settings gear in Professional Learning from the navigation bar. 

Step 2: Under Course Management, select Courses and choose the desired location. 

Step 3: Click the Click the Attendees tab.

Step 4: Click on Max Seating to adjust the number for the event. Each location can have a Maximum Seating number assigned for the space. 

Note:The checkbox for Enroll pending staff members adds any staff members who attempt to register for a course after the maximum seat number is met. It is not a setting. The checkbox allows a manager or instructor to complete an instance to enroll pending staff members.

Closing Waiting Lists

Courses allow registration when a maximum number of seats have been reached by placing attendees into Pending Registration status on a Waiting List. To turn off staff's ability to continue registering for a course after the maximum number of seats is reached, you must click the Disable Waiting List option for each course. 

Step 1: Select the Workshop Settings gear in Professional Learning from the navigation bar. 

Step 2: Under Course Management, select Courses and choose the desired location. 

Step 3: Click the Attendees tab, then select the Wrench icon on the menu bar.

Step 4: Select Disable Waiting List. A green checkmark appears when a course’s Disable Waiting List option is activated.

Allowing Registration Overflow 

The Allowing Registration Overflow setting allows registrations to exceed the Maximum Seat Number for a room. It is useful for gauging attendance locations for larger audience events. 

Step 1: Select the Workshop Settings gear in Professional Learning from the navigation bar. 

Step 2: Under Course Management, select Courses and choose the desired location. 

Step 3: Click the Attendees tab, then select the Wrench icon on the menu bar.

Step 4: Select Allow Overflow for Registrations. A green checkmark appears when a course’s Allow Overflow for Registrations option is activated.

Allowing Guest Registration

You can open courses to allow guest registration by activating the Allowing Guest Registration option. 

Step 1: Select the Workshop Settings gear in Professional Learning from the navigation bar. 

Step 2: Under Course Management, select Courses and choose the desired location. 

Step 3: Click the Attendees tab, then select the Wrench icon on the menu bar.

Step 4: Select Enable Guest Registration. A green checkmark appears when a course’s Enable Guest Registration option is activated.