Roles and Rights Overview
To get started, users can view the Eduphoria Roles and Rights Spreadsheet. It contains the Roles, Rights, and descriptions for all Eduphoria applications. Although this document is not printer-friendly, it provides detailed information on roles and rights, and can be downloaded and edited as needed.
Use the tabs at the bottom of the spreadsheet to view information about roles and rights for each application.
Users with the System Administrator role can grant roles to other users. No roles are assigned by default when all users are imported for the first time.
The majority of users do not need any roles. Directors, administrators, and principals require additional access levels to be granted.
To assign user roles and rights, click on Users () and use the search box to locate a specific user. Click on an individual user to view their profile and access the Roles tab to grant additional access.
Built-in Roles Per Application
System administrators can assign users built-in roles or custom roles. Each Eduphoria application, with the exception of Facilities&Events, has its own set of built-in roles within Management. Districts that use Secure File Transfer Protocol (SFTP) to import built-in roles can review the following application names and role names to help ensure a successful import.
Note: Roles that have a plus sign () next to them are location-specific. You can grant the user role access at all schools or grant them access at some schools, and then select the specific schools.
Aware Roles
The built-in roles for Aware are as follows:
Data Administrator
Principal
District Data Viewer
Student Inventory Administrator
Student Forms Administrator
Campus Forms Administrator
Campus Administrator
Campus Local Assessment Printer
Item Bank Administrator
Forethought Roles
The built-in roles for Forethought are as follows:
Curriculum Manager
Principal
Lesson Plan Viewer
Denied Access
Formspace Roles
The built-in roles for Formspace are as follows:
Formspace Administrator
School Administrator
Public Web Administrator
Deny access to SchoolObjects:formspace
Helpdesk Roles
The built-in roles for Helpdesk are as follows:
Denied Access
Principal
Superintendent
Strive Evaluation Roles
The built-in roles for Strive Evaluation are as follows:
Appraisal Administrator
District Appraiser
School/Department Appraiser
School/Department Limited Appraiser
Appraisal Viewer
District Walkthrough Appraiser
School Walkthrough Appraiser
Walkthrough Viewer
Strive Professional Learning Roles
The built-in roles for Strive Professional Learning are as follows:
Professional Development Administrator
District Course Editor
School Course Editor
Limited Course Creator
Professional Development Credit Approver
Professional Development Credit Viewer
Management Roles
The built-in roles for Management are as follows:
System Administrator
Roster Administrator
Best Practices for Roles and Rights
Only a few users should be system administrators. One system administrator may not be enough, but 30 is too many. Users with system administrator access have the greatest level of access within Eduphoria and can grant any and all rights to themselves.
Each Role has certain Rights associated with it. When a role is assigned to a user, a collection of rights is automatically granted to the user.
Caution: Some rights are not inherited by a specific role and must be assigned manually. One example is the right to impersonate other users.
Do not randomly assign rights. Assign roles and only edit rights as needed since editing rights can remove access if not carefully applied.
Checking all roles does not give a user more rights. In most cases, the first role listed in each application grants the user administrator access for that application
You can run separate reports of the users assigned roles and one of the users assigned specific rights.
Tip: You can determine whether new users are granted Built In Roles or a Custom Role using the Default new users to setting on the Security tab of District Settings. For more information, see Enabling Custom Roles.