Setting Up the T-TESS v2 Evaluation Process

Eduphoria districts can choose between two versions of the T-TESS framework: T-TESS v2 and T-TESS Alternate Domain 1 (Alt D1).

Note: This article walks you through setting up a T-TESS v2 evaluation process. When you are ready to conduct an evaluation, see Creating an Evaluation Document for staff.

T-TESS v2 Framework

Eduphoria offers the T-TESS v2 framework as an available T-TESS framework. This updated version has the same dimensions as the original T-TESS but has the added feature of being locked.

Locked frameworks increase data fidelity within and across districts and allow for more easily updated and shared forms. Eduphoria creates, updates, and supports forms tied to the locked T-TESS v2 and T-TESS Alt D1 frameworks.

Identifying Locked Frameworks

Appraisal managers can access locked frameworks by selecting Settings, then Framework Setup.

Locked frameworks are indicated with a Lock icon () and cannot be edited or deleted.

A locked version of the T-TESS framework called T-TESS v2 has the same dimensions as the original T-TESS. If your district selects this framework, we recommend creating a new evaluation process to help maintain access to historical data tied to the old framework. Learn more about building the evaluation process with the T-TESS v2 framework.

Note: Eduphoria recommends that you select one framework for all teachers so the data will not be split between two processes. Select Alt D1 only if you evaluate all of your teachers using the language of lesson internalization. If you have a mix, select the v2 framework and address lesson internalization by using the documents that have descriptors for both (see the table in Step 3 under Verifying Prebuilt Forms below).

Building the Evaluation Process With the T-TESS v2 Framework

If your district uses the locked T-TESS v2 framework, you must build a new evaluation process.

Retiring Your Existing T-TESS Process

The first series of steps requires you to retire your existing T-TESS process.

Quick Guide

1. Select Settings (), and then select Process Management.

2. Locate the existing T-TESS Teacher process you no longer want to use.

3. Select the Delete icon () to permanently remove the process.

Note: Completing the end-of-year archive preserves all evaluation data for the year, making it safe to delete old processes. If a process is assigned at least one staff member, it cannot be deleted. We will soon offer users a way to make processes inactive to help organize the Process Management table.

Illustrated Guide

Step 1: Select Settings (), and then select Process Management.

Step 2: Locate the existing T-TESS Teacher process you no longer want to use.

Step 3: Select the Delete icon () to permanently remove the process.

Note: Completing the end-of-year archive preserves all evaluation data for the year, making it safe to delete old processes. If a process is assigned at least one staff member, it cannot be deleted. We will soon offer users a way to make processes inactive to help organize the Process Management table.

Verifying Prebuilt Forms

Next, you must locate and verify that you have Eduphoria’s prebuilt forms.

Quick Guide

1. Select Settings (), and then select Form Management.

2. Select the Prebuilt Forms tab.

3. Select each form type and verify that you have each of the following forms in the table:

   1. Reflections

      1. ** T-TESS v2 - BOY - Self-Assessment (GSPD Part I)

      2. ** T-TESS v2 - EOY - Goal Reflections (GSPD Part II)

   2. Walkthroughs

      1. ** T-TESS v2 Domains 2-3 Walkthrough (Look Fors)

      2. ** T-TESS v2 Domains 2-3 Walkthrough (Comment Boxes)

      3. ** T-TESS v2 Domains 2-3 Walkthrough (Ratings)

      4. ** T-TESS v2 Domains 2-3 Walkthrough (Checklists & Ratings)

      5. ** T-TESS v2 Domain 1 Only Walkthrough (Language for Both)

   3. Observations

      1. ** T-TESS v2 Pre-Obs. Conference

      2. ** T-TESS v2 Observation

      3. ** T-TESS v2 Observation (descriptors from both)

      4. ** T-TESS v2 Observation (grouped)

      5. ** T-TESS v2 Post-Obs. Conference

   4. Summatives

      1. ** T-TESS v2 Summative

      2. ** T-TESS v2 Summative (descriptors from both)

      3. ** T-TESS v2 Summative (grouped)

4. If any are missing or don’t appear properly tagged, contact Support.

Illustrated Guide

Step 1: Select Settings (), and then select Form Management.

Step 2: Select the Prebuilt Forms tab.

Step 3: Select each form type and verify that you have each of the following forms in the table:

Tip: Use the Observation and Summative versions with descriptors for both if some teachers are using High-Quality Instructional Materials (HQIM). Having the language for both in one document allows evaluators to use the same form for all and not split the data.

Note: Framework settings and tags are already set for prebuilt forms.

Step 4: If any are missing or don’t appear properly tagged, contact Support.

Building a New T-TESS v2 Process

Next, you’ll build a new T-TESS v2 process.

Quick Guide

1. Select Settings (), and then select Process Management.

2. Select Build New Process.

3. Type “T-TESS Teacher v2” in the Process Name box.

4. Set your Process Type as Evaluation and your Framework as T-TESS v2.

5. Set the Start and End Dates of the process, then select Start Building.

6. Set up the evaluation process by creating and modifying steps and tasks.

7. Assign Forms or Goals to each task as you create them (see a sample process in Step 7 of this section’s Illustrated Guide).

8. For Forms tasks, attach the appropriate form (see a list of recommended forms in Step 8 of this section’s Illustrated Guide). Set the number required to complete and a due date for completion to help evaluators monitor their staff’s progress in the Overview and Activity Tracker.

Illustrated Guide

Step 1: Select Settings, and then select Process Management.

Step 2: Select Build New Process.

Step 3: Type “T-TESS Teacher v2” in the Process Name box.

Step 4: Set your Process Type as Evaluation and your Framework as T-TESS v2.

Step 5: Set the Start and End Dates of the process, then select Start Building.

Step 6: Set up the evaluation process by creating and modifying steps and tasks.

Step 7: Assign Forms or Goals to each task as you create them.

Sample Process

Step 8: For all tasks except the Professional Goal and Student Growth Goal, attach the appropriate form. Set the number required to complete and a due date for completion to help evaluators monitor their staff’s progress in the Overview and Activity Tracker. All selections and changes save automatically.

Note: For data collection purposes, Eduphoria recommends that you select only one walkthrough form as your primary for the required T-TESS Walkthroughs task. Other forms can be used in a separate task.

Recommended Forms

Your new T-TESS v2 process is now set up and ready to use. Evaluators must select the T-TESS v2 process for the teachers they evaluate with this framework.