Strive Setup Checklist

Task 1: Plan a Meeting

Who Is Coordinating?	Task Notes	Deadline for Completion
	Identify decision-makers (HR, staff development, principals, instructional technology) for the following processes: goal setting, evaluation, and professional development. Invite decision-makers to a meeting to plan Strive implementation and reflection. Determine how Strive can support your TIA process (outlined in your application). Include Tasks 2-9 discussion and assignment from the Meeting Agenda.

Who Is Attending?
Meeting Date:

Task 2: Set the Date for Archiving Evaluation Data for This School Year

Who Is Responsible?	Task Notes	Deadline for Completion
	Identify the date for converting evaluation documents to PDF as part of the archiving process. Identify the person who will archive documents. Determine which documents you can archive. (The Unsigned Documents Report, Evaluation Process Completion Report, and Evaluation Status Report can help.) Follow the directions in Archiving Evaluations and Goals at the End of the Year. Verify that you’ve set instructional calendar dates correctly for the archive: Set the first instructional date early enough to catch the first date that teachers might have written their goals. Set the last instructional date to capture the completion of all evaluation documents from all staff members. Determine the date and person responsible for exporting a copy of the archive for HR to keep in a digital format as PDFs.

Task 3: Modify Frameworks

Who Is Responsible?	Task Notes	Deadline for Completion
	Determine which Appraisee Types need frameworks (such as which ones will be monitored for growth/goal setting). Verify which frameworks and standards you want to set for the Appraisee Types you will monitor for growth. Update existing framework language and dimensions as needed. Add new frameworks if needed for tagging goals, evaluation documents, and professional development.

Note: Eduphoria provides locked templates that help ensure data fidelity and simplify the process of using templates for the Eduphoria community. The current templates include T-TESS Alt D1, T-TESS v2, T-PESS v2 , and T-SCESS. You can find information about updating to the new locked frameworks at Setting up the T-TESS Process and Setting up the T-PESS Process. You will only need to create frameworks for any other processes you have that use multiple elements over time for comparison.

Task 4: Update Evaluation Templates

Who Is Responsible?	Task Notes	Deadline for Completion
	Access current evaluation forms for principal and evaluator feedback. Verify that you can obtain good data and reports from evaluation templates. Visit Eduphoria Community in Evaluation Setup to determine if other evaluation forms would be more effective. Import templates from Eduphoria Community and edit as needed. Create or edit new templates as needed. Tag evaluation templates with domain and dimension. Determine document options, like signatures or copying data into the summative. Ensure that Student Growth is added to the evaluation process per Texas Education Code Chapter 150, Subchapter AA, §150.1001(f)(2).

Note: Obtain a summative document that includes the Student Growth rating from the Eduphoria Community.

Task 5: Update Appraisee Types

Who Is Responsible?	Task Notes	Deadline for Completion
	Review your T-TESS and T-PESS Appraisee Types and evaluation processes. Create additional Appraisee Types as needed. Remember, Appraisee Types are based on steps and tasks, so multiple employee groups can use the same Appraisee Type. If applicable, set the framework for each Appraisee Type. Not all will need a framework. Define the evaluation process with steps and tasks for each Appraisee Type. Make sure student growth is part of your T-TESS process. Determine if Student Portfolios in Aware and Strive will help you with your student growth tracking. Manage appraisal alerts in Evaluation Setup to send alert notifications tied to the district evaluation calendar and encourage staff members to set up evaluation status emails.

Task 6: Upload Reference Documents

Who Is Responsible?	Task Notes	Deadline for Completion
	Define documents tied to Appraisee Types that must be loaded for user reference (T-TESS rubric, district evaluation calendar, district guidelines for goal setting, etc.). Define who needs to access each document. Upload reference documents.

Task 7: Share District Evaluation Documentation

Note: Task 7 does not occur within the Strive application.

Who Is Responsible?	Task Notes	Deadline for Completion
	Create and approve district documentation for the evaluation calendar. Create and share district expectations for professional and student goal setting. Create and share the district evaluation calendar and procedures. Create and share the district evaluation appeals process.

Task 8: Get Training Ready

Note: Task 8 does not occur within the Strive application.

Who Is Responsible?	Task Notes	Deadline for Completion
	Coordinate group training based on roles (T-TESS evaluators, teachers, departmental evaluators, etc.). Review Eduphoria-provided training materials. Create and share training materials for each Appraisee Type.

Task 9: Sign up for Eduphoria Alerts and Update Your Contact List

Note: Task 9 does not occur within the Strive application.

Who Is Responsible?	Task Notes	Deadline for Completion
	Sign up to receive news and announcements based on your school or district role. Contact [email protected] if changes have occurred in district application managers, so our records are current.